Instruction for Authors & Submission Guildelines

Preparation of Abstracts (Video/Poster)


The size of the abstract is limited to 3000 characters. This includes title and body of abstract.


The title should clearly define the topic and contain no abbreviations.


List the primary author's full name, followed by the other authors' names. Spell out completely the names of all authors using full first name, middle initial and last name. (Maintain consistency in authors’ names on multiple abstracts to avoid duplication in the Author Index.)

Presenting Author

Principal investigators responsible for research and development are permitted to present as long as they resolve their COI and as long as they are not employees of the commercial interest. In all printed publications, the presenting author will be denoted with an asterisk(*).

Body of Abstract

The abstract should be informative and detailed.

The body must contain 4 separate paragraphs:

a) Introduction b) Methods c)ResuIts and d) Conclusions

Standard abbreviations may be used as follows: on first use spell out the full term and follow with the abbreviation in parentheses. No tables/figures

Conflict of Interest and Disclosure Statement

All authors must disclose conflicts of interest. The electronic submission process will not allow abstracts to be submitted without this information being completed for each author listed on the abstract.

Submission Site

Please send your abstracts (for video and / or e-poster) on or email on


Deadline for submitting the video is on or well before 30th June 2017. Videos and abstracts submitted after this date will not be considered or will be automatically rejected. It is important that the overall quality of videos be as high as possible and this must be assured at the submission stage. All submitted videos will be reviewed initially for audio/visual clarity and quality. All video not resubmitted by the submission deadline and any videos rejected for quality reasons are excluded from further consideration and review, regardless of the quality of the content.

Perparation of Digital Video Submission

Compression and Technical Guidelines

Accepted Standard

Videos should be submitted in HD format to allow for the highest possibly video quality

Minimum dimensions accepted: 1280x720 (720p); 1920x1080 (1080p) preferred

Frame Rate: When preparing your video for upload, it's best to maintain the video's native frame rate when compressing your video. If your footage exceeds 60 FPS, we will automatically reduce the frame rate. If there is an option for key frames, choose the same value you used for frame rate. Important: Always choose “constant" frame rate instead of“variable"frame rate

Bit Rate: If your video editing software gives you the option select “variable” and select a minimum bitrate between 2,000kb/s — 25,000kb/s depending of file resolution

Accepted FileTypes

MPEG-2, QuickTime H-264, Windows Media Files Submission Method

Submission Method

All videos must be submitted online via We transfer only. Kindly send videos via We transfer to Once you submit the video via We transfer kindly send link again on DVDs are not accepted. To upload online, please see the instructions below.


There must be only 1 subject per presentation

All digital videos may or may not have narrations

The opening frames of the video presentation must begin with the exact title and include the authors’ names

Submissions of presentations that are exceedingly commercial in character are discouraged and such submissions are less likely to be accepted for presentation

Submissions funded by commercial companies must be identified as such in a disclaimer at the start of the presentation

Length of the video

Digital video presentations longer than 8 minutes in duration will automatically be rejected


All the video entries will be sent to panel of experts for screening and selection. Three videos will be selected for prize presentation. The remaining video entries will be displayed on the e-station for continuous screening.

Deadline for Video Submission

Deadline for submitting the video is on or well before 30th June 2017. Videos submitted after this date will be not be considered or will be automatically rejected.

Uploading the Video

Video submission is via We transfer only

Visit the following link for video submission:

Instructions for transfer: https://wetransfer. How-do- l-send-a-transfer-

Other help: